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However this role should not be confused with the role of an executive secretary , who differs from a personal assistant.

In many countries, an executive secretary is a high-ranking position in the administrative hierarchy. In fact in Pakistan, federal secretaries are dubbed as the most influential people in the country.

The functions of a personal assistant may be entirely carried out to assist one other employee or may be for the benefit of more than one.

In other situations a secretary is an officer of a society or organization who deals with correspondence , admits new members, and organizes official meetings and events.

A secretary, also known as a personal assistant PA or administrative assistant , has many administrative duties. The title "secretary" is not used as often as in decades past, and responsibilities have evolved in response to the technological age, requiring knowledge in software such as the Microsoft Office suite of applications.

The duties may vary according to the nature and size of the company or organization, and might include managing budgets, bookkeeping, attending telephone calls, handling visitors, maintaining websites, travel arrangements, and preparing expense reports.

Secretaries might also manage all the administrative details of running a high-level conference or meeting and be responsible for arranging the catering for a lunch meeting.

Often executives will ask their assistant to take the minutes at meetings and prepare meeting documents for review.

The term is derived from the Latin word secernere , "to distinguish" or "to set apart", the passive participle secretum meaning "having been set apart", with the eventual connotation of something private or confidential, as with the English word secret.

A secretarius was a person, therefore, overseeing business confidentially, usually for a powerful individual a king, pope, etc.

As the duties of a modern secretary often still include the handling of confidential information, the literal meaning of their title still holds true.

From the Renaissance until the late 19th century, men involved in the daily correspondence and the activities of the powerful had assumed the title of secretary.

With time, like many titles, the term was applied to more and varied functions, leading to compound titles to specify various secretarial work better, like general secretary or financial secretary.

Just "secretary" remained in use either as an abbreviation when clear in the context or for relatively modest positions such as administrative assistant of the officer s in charge, either individually or as member of a secretariat.

As such less influential posts became more feminine and common with the multiplication of bureaucracies in the public and private sectors, new words were also coined to describe them, such as personal assistant.

In , Sir Isaac Pitman founded a school where students could qualify as shorthand writers to "professional and commercial men".

Originally, this school was only for male students. In the s, with the invention of the typewriter , more women began to enter the field and during the upcoming years, especially since World War I , the role of secretary has been primarily associated with women.

By the s, fewer men were entering the field of secretaries. In an effort to promote professionalism among United States secretaries, the National Secretaries Association was created in The organization developed the first standardized test for office workers called the Certified Professional Secretaries Examination CPS.

It was first administered in By the midth century, the need for secretaries was great and offices and organizations featured large secretarial pools.

In some cases the demand was great enough to spur secretaries being recruited from overseas; in particular, there was often a steady demand for young British women to come to the U.

Klemfuss created a special Secretary's Day holiday, to recognize the hard work of the staff in the office.

The holiday caught on, and during the fourth week of April is now celebrated in offices all over the world.

It has been renamed " Administrative Professional's Week " to highlight the increased responsibility of today's secretary and other administrative workers, and to avoid embarrassment to those who believe that "secretary" refers only to women or to unskilled workers.

In a business, many job descriptions overlap. However, while administrative assistant is a generic term, not necessarily implying directly working for a superior, a secretary is usually the key person for all administrative tasks, and often referred to as the "gate keeper".

Other titles describing jobs similar to or overlapping those of the traditional secretary are Office Coordinator, Executive Assistant, Office Manager and Administrative Professional.

In the United States, a variety of skills and adaptability to new situations is necessary. As such, a four-year degree is often preferred and a two-year degree is usually a requirement.

Another option is to get a professional certification from a national association. The work of an executive assistant sometimes called a management assistant differs a great deal from that of an administrative assistant.

In many organizations, an executive assistant is a high-ranking position in the administrative hierarchy. Executive assistants work for a company officer or executive at both private and public institutions , and possess the authority to make crucial decisions affecting the direction of such organizations.

As such, executive assistants play a role in decision-making and policy setting. The executive assistant performs the usual roles of managing correspondence, preparing research, and communication, often with one or more administrative assistants or scheduling assistants who report to him or her.

The executive assistant also acts as the "gatekeeper", understanding in varying degree the requirements of the executive, and with an ability through this understanding to decide which scheduled events, meetings, teleconferences, or e-mails are most appropriate for allocation of the executive's time.

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